Administrative Assistant

Location PA, United States
Experience level Experienced Hire
Job details sector Admin, Health & Safety
Apply before Date not available

District Operations Assistant will work as part of a team to provide administrative support to the branch and to the District Manager. The assistant should have excellent organizational skills and time management capabilities. Specifically, the assistant must be detail-oriented and able to juggle multiple priorities in a heavy workload environment. The job entails learning basic policies and procedures and acquiring general knowledge of department operations and other departments and their functions.

Specifications: Support the District Manager within their district by:

  • Use experience and knowledge to understand and anticipate administrative needs.
  • Answer phone calls and take messages as directed.
  • Manage calendar and schedule appointments when needed. Proactively reaching out to agents and offer support.
  • Generate reports; prepare documents using Word, Excel, or PowerPoint as needed.
  • Actively assist with new business tracking
  • Coordinate district meetings, campaign trips, and weekly sales builder meetings; working with venue spaces and caterers for meetings.
  • Update website, LinkedIn and Facebook pages.
  • Assist with recruiting efforts to grow the district. Confirm interviews, verify that online app was completed, and prep interview packets.
  • Utilize strong interpersonal and communication skills to interact with employees, clients, and financial professionals.
  • Put together training schedule for new associates and help in monitoring progress.
  • Continue to build culture within the district via sending birthday and anniversary cards for reps and clients; scheduling luncheons and events.

This position will also be the front line receptionist for the branch covering the standard office hours.


  • Required 2 years support experience; Preferred prior operations experience
  • Excellent communication skills (oral and written); ability to interact with individuals of all levels of the organization; exceptional conversation and interview skills preferred
  • Intermediate level computer skills – proficient in Microsoft Office (Excel, Word, Publisher and PowerPoint)
  • Independent judgment to plan, prioritize and organize diversified workload; Recommend changes in office practices or procedures if necessary
  • Detail-oriented, accurate, and proactive mind set
  • Able to work in a fast-paced environment and handle multiple tasks
  • Excellent organization skills with good follow up and attention to detail
  • Social media and/or marketing skills and experience a plus
  • Two year minimum college education preferred

We have been providing stability and reliability to our clients since 1859 to help them live their lives with confidence, to give them peace of mind, and enable them to realize their dreams for their loved ones and their legacy.
 
As an employer AXA is committed to creating an environment where everyone feels completely comfortable bringing their true selves to work every day. AXA US has been recognized and certified as a great place to work by the Great Place to Work Institute.
 
We provide our employees opportunities to move within our organization so they can grow their career and skills without ever having to leave AXA.  Almost 40% of our open jobs are filled with current employees.
 

NOTE: AXA participates in the E-Verify program.

 

In addition to competitive compensation and an outstanding benefits package including 401 (k) and medical programs, we offer the opportunity for continued professional development in a congenial corporate environment.

 

AXA is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.


 


Would you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life? Here at AXA we strive to lead the transformation of our industry. We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA - a leading global brand and one of the most innovative companies in our industry - onto even greater things.
 
In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.

We have been providing stability and reliability to our clients since 1859 to help them live their lives with confidence, to give them peace of mind, and enable them to realize their dreams for their loved ones and their legacy.
 
As an employer AXA is committed to creating an environment where everyone feels completely comfortable bringing their true selves to work every day. AXA US has been recognized and certified as a great place to work by the Great Place to Work Institute.
 
We provide our employees opportunities to move within our organization so they can grow their career and skills without ever having to leave AXA.  Almost 40% of our open jobs are filled with current employees.


NOTE: AXA participates in the E-Verify program.

 

In addition to competitive compensation and an outstanding benefits package including 401 (k) and medical programs, we offer the opportunity for continued professional development in a congenial corporate environment.

 

AXA is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.