Lead Associate - Administrative Assistant to the Chief Accounting Officer

Location NORTH CAROLINA, United States
Experience level Experienced Hire
Job details sector Admin, Health & Safety
Apply before Date not available

The Lead Associate, Administrative Assistant to the Chief Accounting Officer will perform a wide range of administrative and office support activities to ensure the Chief Accounting Office runs smoothly and efficiently. Responsibilities include:

  •  Work directly for the Chief Accounting Officer and Directs to provide a full range of administrative and/or secretarial services.
  • Notes commitments made by the executive during meetings and arranges for staff implementation.
  • Composes correspondence and documents of a highly confidential nature.
  • Screening/evaluating/responding as appropriate to all incoming communications.
  • Serve as the Finance point of contact for events in Charlotte.
  • Coordinate all logistics (reserve rooms, order food, send invitations) for special team events. i.e. Scope celebrations, team building, Leadership offsite and other notable events
  • Process CAO and department expense reports and invoice payments.
  • Maintenance and control of supplies.
  • Notify facilities when toner cartridge replacement and repairs are needed.
  • Prepare and assist with complex Microsoft Office presentations for all areas as needed.
  • Assist with various projects as needed.
  • Arranges and coordinates travel and meeting schedules for CAO and other team members.
  • May prepare agendas and meeting briefings for the executive.
  • Summarizes contents of incoming materials requiring knowledge of technical matters.
  • May be responsible for project coordination for small routine projects.
  • Provides general administrative support to a department or area manager.
  • May support multiple managers.

  • 3-5 years of administrative/office experience
  • Intermediate level of problem solving skills
  • Research and data gathering ability
  • Analytical skills
  • Ability to read and interpret documents
  • Basic negotiation skills
  • Strong organizational skills
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks and manage multiple projects
  • Excellent proofreading ability
  • May train and mentor employees
  • Advanced knowledge and application of Microsoft Office

NOTE: AXA participates in the E-Verify program.

In addition to competitive compensation and an outstanding benefits package including 401 (k) and medical programs, we offer the opportunity for continued professional development in a congenial corporate environment.

AXA is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.

AXA is a leading financial protection company, committed to fostering and maintaining a diverse, multicultural and inclusive environment, and one of the nation’s premier providers of life insurance and annuity products. The organization was established in 1859 and we are committed now more than ever to helping clients meet financial goals in all stages of their lives. One of the hallmarks of our proud heritage is providing world-class customer service.

We're always looking for smart and talented people to help us develop new and innovative ways to expand our product portfolio, reach new customers and serve well the clients already a part of the AXA family.