Administrative Assistant to Chief Investment Officer

Location NY, United States
Experience level Experienced Hire
Job details sector Admin, Health & Safety
Apply before Date not available
The successful candidate will work directly for the Chief Investment Officer and Directs and provide a full range of administrative and/or secretarial services including:
• Notes commitments made by the executive during meetings, and arranges for staff implementation.
• Composes correspondence and documents of a highly confidential nature.
• Screening/evaluating/responding as appropriate to all incoming communications. 
• Coordinate all logistics (reserve rooms, order food, send invitations) for special team events, i.e. Scope celebrations, team building, Leadership offsite and other notable events. 
• Process CIO and department expense reports and invoice payments. 
• Helps coordinate SOX material gathering and filing. 
• Helps prepare materials for AXA's board of directors. 
• Maintenance and control of supplies. Notify facilities when toner cartridge replacement and repairs are needed.
• Prepare and assist with complex Microsoft Office presentations for all areas as needed.
• Assist with various projects as needed.
• Arranges and coordinates travel and meeting schedules for CIO and other team members.
• May prepare agendas and meeting briefings for the executive.
• Summarizes contents of incoming materials requiring knowledge of technical matters.
• Responsible for project coordination for small routine projects.
• Provides general administrative support to a department or area manager.
• May support multiple managers.



  • 3-5 years of administrative experience
  • Intermediate level of problem solving and analytical skills
  • Research and data gathering knowledge
  • Ability to read and interpret documents
  • Basic negotiation skills
  • Strong organizational skills
  • Excellent verbal and written communication skills to include proofreading
  • Capability to prioritize tasks and manage multiple projects
  • Train and mentor employees
  • Advanced knowledge and application of Microsoft Office



We have been providing stability and reliability to our clients since 1859 to help them live their lives with confidence, to give them peace of mind, and enable them to realize their dreams for their loved ones and their legacy.

As an employer AXA is committed to creating an environment where everyone feels completely comfortable bringing their true selves to work every day. AXA US has been recognized and certified as a great place to work by the Great Place to Work Institute.

We provide our employees opportunities to move within our organization so they can grow their career and skills without ever having to leave AXA. Almost 40% of our open jobs are filled with current employees.

NOTE: AXA participates in the E-Verify program.

In addition to competitive compensation and an outstanding benefits package including 401 (k) and medical programs, we offer the opportunity for continued professional development in a congenial corporate environment.

AXA is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.

Would you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life? Here at AXA we strive to lead the transformation of our industry. We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA - a leading global brand and one of the most innovative companies in our industry - onto even greater things.
In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.